Applicant Privacy Policy

Effective Date: July 2023 At Abnormal Security Corporation, we are committed to protecting the privacy and personal information of our applicants and candidates. This Applicant Privacy Policy outlines how we collect, use, store, and share your personal data during the application process. Please read this policy carefully to understand our practices regarding your personal data. By submitting your application, you acknowledge and agree to the terms described herein.

Personal Data We Collect

During the application and recruitment process, we may collect the following types of personal data: ● Personal identification information (such as name, contact details, and identification documents) ● Professional information (such as resumes/CVs, work history, educational background, and skills) ● References ● Background checks (where permitted by law) ● Publicly available information ● Employment preferences ● Interview notes and assessments ● Correspondence and communication exchanged during the application process ● Any other information you voluntarily provide to us during the application and recruitment process

Purpose and Lawful Basis for Processing

We collect and process personal data for the following purposes, relying on one or more lawful bases: ● Evaluating your application and determining your suitability for the position. ● Contacting you for interview scheduling and updates. ● Arranging and conducting assessments. ● Conducting background checks (where permitted by law) or verification as required. ● Evaluating and improving our application and recruitment processes. ● Complying with legal obligations and internal policies.

Consent and Withdrawal

By submitting your application, you provide consent to the collection, processing, and storage of your personal data as outlined in this policy. You have the right to withdraw your consent at any time. To withdraw your consent or request the deletion of your data, please contact us using the information provided below.

Data Security

We implement reasonable security measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. These measures include encryption, access controls, regular security audits, and employee training. However, please note that no data transmission over the internet or storage method is 100% secure, and we cannot guarantee the absolute security of your data.

Data Storage and Retention Period

Data Storage We store personal data in our secure servers or cloud-based platforms with appropriate safeguards to protect against unauthorized access, disclosure, alteration, or destruction. Retention Period We retain personal data for as long as necessary to fulfill the purposes outlined in this policy, unless a longer retention period is required or permitted by law. The specific retention period may vary depending on the nature of the personal data and legal requirements in the jurisdictions where we operate. Reasons for Retention We retain applicant information for the following reasons: ● Compliance with Legal Obligations. We may be required to retain certain personal data to comply with applicable laws and regulations, such as employment laws, tax laws, or record-keeping obligations. ● Establishment, Exercise, or Defense of Legal Claims. In some cases, we may need to retain applicant information for the establishment, exercise, or defense of legal claims. This may include situations where there is a dispute regarding the hiring process or employment-related matters. ● Ongoing Consideration for Future Opportunities. With the applicant’s consent, we may retain personal data for a longer period to consider the applicant for future job opportunities that may arise. This allows us to reach out to qualified candidates who have express interest in our organization. ● Statistical and Analytical Purposes. We may retain aggregated and anonymized data for statistical and analytical purposes. This data does not identify individuals and is used to analyze recruitment trends, assess the effectiveness of our hiring processes, and make informed business decisions.

Secure Disposal or Anonymization

Once the personal data has fulfilled its purpose or the retention period has expired, we will securely dispose of or anonymize the data. Secure disposal methods may include permanent deletion from our systems or the use of data destruction techniques to ensure that the data cannot be reconstructed or accessed.

Data Sharing and Third Parties

We only share your personal data with third parties that have appropriate safeguards in place to protect your information. We may share your personal data with third parties for the following purposes: ● Conducting background checks or verification services. ● Complying with legal obligations or responding to lawful requests. ● Assisting in the evaluation and selection process.

International Transfers

In some cases, your personal data may be transferred to and processed in countries outside your own. We ensure that such transfers comply with applicable data protection laws and that appropriate safeguards are in place to protect your personal data. Abnormal has entered into agreements ensuring appropriate and suitable safeguards with its entities and service providers, including entering into the European Commission’s Standard Contractual Clauses where appropriate.

Your Rights

You have the rights regarding your personal data: ● Right to Access. Request access to the personal data we hold about you. ● Right to Rectification. Request correction or update inaccurate or incomplete information. ● Right to Erasure. Request deletion of your personal data, subject to legal requirements. ● Right to Restrict Processing. Request the limitation of processing of your personal data. ● Right to Object. Object to the processing of your personal data for specific purposes. ● Right to Data Portability. Request the transfer of your personal data to another party. To exercise any of your rights or make related inquiries please contact us using the information provided below.

Changes to the Privacy Policy

At Abnormal Security, we are committed to keeping our Applicant Privacy Policy up to date and in line with evolving privacy laws and industry best practices. As a result, we may make changes to this policy from time to time. We encourage you to review this policy periodically to stay informed about how we collect, use, disclose, and protect your personal data during the application and recruitment process. When we update this policy, we will revise the “Effective Date” at the beginning of the policy to indicate the date on which the changes take effect. In addition, we may provide notice of material changes through our website, by email, or through other appropriate means. It is important that you read and understand any updates or changes to this policy. By continuing to engage in the application and recruitment process after the Effective Date of the updated policy, you signify acceptance of the revised terms.

More Information

If you have any questions, concerns, or requests regarding this privacy policy or the processing of our personal data, please contact us at privacy@abnormalsecurity.com. By submitting your application, you acknowledge that you have read, understood, and agree to this Applicant Privacy Policy.